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Driver Qualification File (DQF) Bundle

Instant Download Only $10.00

Driver Qualification File Checklist

 A comprehensive checklist to ensure all required documents are included in the DQF. 

Driver’s Application for Employment

 A standardized application form capturing necessary driver information. 

Inquiry to State Agencies for Driving Record

 Form to request the driver's Motor Vehicle Record (MVR) from state agencies. 

Safety Performance History Records Request

 Form to request the driver's safety performance history from previous employers. 

Driver’s Certification of Violations

 Annual certification by the driver listing any traffic violations. 

Annual Review of Driving Record

 Form for the employer's annual review of the driver's MVR. 

Medical Examination Report & Certificate

Forms for the driver's medical examination and certification. 

Certificate of Road Test

 Certification that the driver has successfully completed a road test.

Employer Note Verifying Medical Examiner’s Listing

 A note verifying that the medical examiner is listed on the National Registry. 

Pre-Employment Drug and Alcohol Testing Records

 Documentation of the driver's pre-employment drug and alcohol testing. 

DOT Audit Survival Kit (Digital Product Bundle)

FMCSA Audit Readiness Checklist

 A master checklist of all categories and documents that may be requested during:

 

  • New Entrant Audits
     
  • Compliance Reviews (CR)
     
  • Focused Reviews
     
  • Investigations

DQF Quick Audit Sheet

 One-page summary per driver with: 

 

  • Driver Name / CDL Info
     
  • Medical Cert Expiration
     
  • Last MVR Pull
     
  • Last Road Test or Waiver
     
  • Drug Testing Record Status

Vehicle Maintenance File Log

 Tracks: 

 

  • Scheduled PMs
     
  • Annual Inspections
     
  • Repairs & Defects
     
  • Brake Tests
     
  • Maintenance receipts (uploaded or paper trail)

Hours of Service Audit Sheet

 Form to request the driver's safety performance history from previous employers. 

Driver’s Certification of Violations

 Tracks each driver’s: 

 

  • ELD system used
     
  • Training received
     
  • Violations in last 6 months
     
  • ELD malfunctions and how they were handled

Drug & Alcohol Compliance Log

 Covers: 

 

  • Pre-employment test dates
     
  • Random pool inclusion
     
  • Last test result per driver
     
  • Chain of Custody # or record location

Document Upload Tracker (Optional for Carriers Using Software)

 If you use DocHub, Dropbox, or even Google Drive, we have included instructions on how to: 

 

  • Track what’s been uploaded
     
  • Who uploaded it
     
  • If it's been verified for compliance

How to Prepare for a DOT Audit Guide (PDF Walkthrough)

 A plain-English walkthrough explaining: 

 

  • How audits happen
     
  • How to organize your files
     
  • What to say (and not say) during interviews
     
  • What triggers red flags

Bonus: Sample Policy Templates

 

  • Drug & Alcohol Policy
     
  • HOS Policy
     
  • Driver Handbook snippet
     
  • Maintenance & Inspection Policy


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