are your driver files ready for a dot audit?
Ensure your company meets all DOT regulations with comprehensive driver qualification file management. Stay compliant, avoid penalties, and keep your drivers on the road safely and efficiently.
Driveline Carrier Driver File Management
Driver Qualification File Management
Driver qualification is a crucial part of fleet safety management, ensuring that CDL drivers remain qualified after they are hired.
At DriveLine Solutions, our goal is to take the stress out of fleet safety management, leaving you more time to focus on running your business. We ensure your drivers stay qualified and compliant, helping your fleet operate smoothly and safely.
Annual Motor Vehicle Record (MVR) Reviews
Each year, carriers are required to obtain and review a new MVR for every driver to ensure ongoing qualification. We help you stay on top of these requirements by:
- Obtaining and reviewing annual MVRs for all drivers.
- Setting up expiration tracking and reminders 14 days before MVR expiration.
- Offering optional FMCSA PSP reports for added safety insights.
Annual Driver Certifications
In addition to MVR reviews, every driver must report any moving violations received in the last 12 months. We help you stay compliant by:
- Collecting and tracking annual driver certifications.
- Setting reminders 14 days prior to expiration to ensure timely renewals.
Drug & Alcohol Clearinghouse Queries
All carriers must complete a limited query every 365 days for each driver. We handle this for you by:
- Completing both "Full" and "Limited" queries at the correct intervals.
- Keeping copies of all queries in each driver's DQF.
- Setting up expiration tracking reminders for these queries to ensure compliance.
Commercial Driver’s License (CDL) Expiration Management
CDL expiration tracking is vital to ensure your drivers remain legally qualified. Our CDL expiration management service includes:
- Monitoring CDL expiration dates.
- Setting reminders at 45 days, 14 days, and on the expiration date to prevent any lapses.
- Keeping updated CDL copies in each driver’s file.
Medical Certificate Expiration Management
A driver’s medical certificate expires more frequently, typically every 1 to 2 years. We help you maintain compliance by:
- Monitoring medical certificate expiration dates.
- Setting up reminders at 45 days, 14 days, and on the expiration date.
- Ensuring drivers submit their medical certificates to the DMV.
- Verifying the medical examiner's qualifications via the NRCME.
Customized DQF Compliance Solutions
We provide tailored safety management solutions, ensuring compliance with FMCSA regulations for fleets of all sizes. Our service offerings include:
- Setting up easy-to-use systems for tracking DQF requirements, such as Google Sheets with automated reminders.
- Creating customized compliance strategies to help you manage everything from MVRs to medical certificates.